Job Descriptions

DEFINITION

Under general supervision, to perform journey level account and financial record keeping activities involving the preparation, processing and auditing of the City's accounting system, including accounts payable, accounts receivable, utility billing, cashiering, and business licensing, and revenue recovery; and to perform a variety of general clerical activities and work in support of both internal and external customers.

This classification is assigned to the Turlock City Employees Association bargaining unit for labor relations purposes and is subject to overtime assignments.

DISTINGUISHING CHARACTERISTICS

Work is performed within a framework of established procedures and with only occasional instruction or assistance. The Account Clerk II classification is distinguished from the Senior Account Clerk in that the Senior Account Clerk is assigned more complex assignments with a greater level of independence.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by higher level accounting or supervisory positions.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE

FOLLOWING:

• Process accounts payable, and accounts receivable transactions, and run, audit and post transactions of the accounting system. Open and close accounts; maintain various ledgers, registers, and journals according to established account procedures and practices.
• Review and audit financial transactions in accounting system; verify encumbrances; research discrepancies; approve for payment and post to the proper account.
• Prepare, verify, audit, and process invoices and related correspondence for accounts receivable.
• Respond to and resolve account inquiries.
• Operate standard office equipment, including computers, cash register and copiers in processing accounts payable and receivable transactions, receiving and processing utility bill payments and other City funds.
• Audit various claims for payment; make adjustments to accounts, process return fees, and correspond with customers.
• Accept and process applications and payments for utility service and various licenses, permits and fees, including new service and changes in service; explain billing and other regulatory policies and procedures to customers.
• Monitor, update and input rate changes and codes in accounting system.
• Assist in the input and processing of payroll and preparation of related payroll data reports.
• Interpret customer data.
• Perform various routine clerical duties such as data entry and filing.
• Perform related duties as assigned.

QUALIFICATIONS:

Knowledge of:

• Modern office practices and procedures.

• Business arithmetic and basic accounting record keeping.

• Principles and practices of financial record keeping.

• Municipal accounting system requirements and procedures.

• Common word processing, spreadsheet, and database software.

• Principles and practices of customer service.

Ability to:

• Operate a typewriter, calculator, and other common office machines.

• Operate a personal computer, typewriter, calculator, cash register, and other common office machines.

• Maintain financial and statistical records.

• Perform varied clerical work.

• Communicate clearly and concisely, both orally and in writing.

• Understand and carry out oral and written instructions.

• Establish and maintain effective working relationships with those contacted in the course of work.

• Work independently in the absence of supervision.

• Understand and interpret City ordinances, contracts, and legal documents in the course of enforcing established City policies and procedures.

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge

and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

One year of clerical accounting experience performing fiscal or accounting work in an office environment; or one year as an Account Clerk I with the City of Turlock.

Training:

Possession of a High School diploma or G.E.D Certificate.

Licenses:

Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required at the time of appointment. Maintenance of a valid California Driver’s License is a condition of continued employment.

ADDITIONAL INFORMATION:

WORKING CONDITIONS

Environmental Conditions:

Office environment; works with computers.

Physical Conditions:

Maintain the following physical abilities: see well enough to view and work with computer screen for extended periods, read fine print; hear well enough to converse on the telephone in assisting the public with emergency and non-emergency situations; use of hands and fingers for use of answering telephones, computer keyboard, writing and filing.