Job Descriptions

DEFINITION

Under general supervision, to perform advanced journey level clerical accounting and financial record keeping activities involving the preparation, processing and maintenance of the City's accounts payable and to prepare and maintain appropriate accounts involving posting and balancing, related general ledger work and other duties as directed.

This classification is assigned to the Turlock City Employees Association bargaining unit for labor relations purposes and is subject to overtime assignments.

DISTINGUISHING CHARACTERISTICS

The Senior Account Clerk position is distinguished from the Account Clerk II in that the Senior Account Clerk is assigned more complex assignments carried out with a greater level of independence.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by higher level accounting or supervisory positions. May exercise occasional technical supervision over entry and journey level staff.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE

FOLLOWING:

• Receives, distributes and balances statements.
• Audits invoices against purchase orders and demands, initiated on a City-wide basis; verify encumbrances, research discrepancies, prepare payment requests, verify account numbers and payee, prepare warrant list for presentation to City Council.
• Researches and answers vendor, employee and department questions regarding the status of accounts and payments.
• Responds to questions from departments regarding account numbers, balances and correction of posting errors.
• Prepares reports on revenues and expenditures.
• Prepares information for 1099's forms and Use Tax Reports.
• Performs payroll-related functions including the reconciling of payroll and attendance reports and various payroll contributions report records.
• Performs special account clerical assignments/ projects independently.
• Performs technical supervision or lead work as required.
• Keys in a produce payroll registers and checks. Perform various routine clerical duties such as sorting and distributing mail, typing and filing.
• Coordinates telecommunication system service and billing requirements including: All telephone installations and needed repair, review and evaluate new technology in telephone use and date/voice transmission.
• Performs related duties as assigned.

QUALIFICATIONS:

Knowledge of:

• Principles and practices of financial recording keeping.
• Record keeping and reporting procedures.
• Basic accounting principles.
• Journey level knowledge and application of spreadsheet and data processing functions.
• Modern office methods, practices, procedures and equipment.

Ability to:

• Accurately maintains records and files and prepares financial reports.
• Analyzes data and draws logical conclusions.
• Operates a computer terminal, typewriter, calculator and other common office machines.
• Establishes and maintains cooperative working relationships with those contacted in the course of work.
• Communicates clearly and concisely, both orally and in writing.

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge

and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Three years of experience as an Account Clerk in a position comparable to an Account Clerk II with the City of Turlock.

Training:

Six college units or CEU’s in a related field or scholastic general education (i.e. Speech, Math, English, Science, Foreign Language etc.) and three college units or CEU’s in Supervision or Management for a total of nine units or CEU’s.

Licenses:

Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required at the time of appointment. Maintenance of a valid California Driver’s License is a condition of continued employment.

ADDITIONAL INFORMATION:

Environmental Conditions:

Office environment; works with computers.

Physical Conditions:

Maintain the following physical abilities: see well enough to view and work with computer screen for extended periods, read fine print; hear well enough to converse on the telephone in assisting the public with emergency and non-emergency situations; use of hands and fingers for use of answering telephones, computer keyboard, writing and filing.

NOTE: In addition to the requirements above, promotion to the Senior Account Clerk classification will require a test process to validate ability to perform higher level tasks.