Job Descriptions
Management Analyst
DEFINITION
Under general direction, performs advanced assignments including grant management/development and other special projects involving confidential and complex duties. May be required to represent the department in public activities, meetings and facilitate positive relationships with other service areas, agencies or organizations.
This position is designated as Management for Labor Relations purposes and is considered exempt under the Fair Labor Standards Act (FLSA).
DISTINGUISHING CHARACTERISTICS
The incumbent is expected to demonstrate a high level of competence while working as a team member and be capable of exercising independent judgement and initiative in a number of confidential and sensitive assignments. Performs the full range of duties as assigned, working independently, and exercising judgment and initiative.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided from the City Manager or Deputy City Manager. The incumbent in this classification is expected to work with minimal direct supervision or assistance in highly confidential and complex duties or situations. The incumbent will supervise others, as assigned.
ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
Coordinates and performs professional-level administrative and programmatic duties; conducts assessments and monitors program performance by researching data and impact to determine feasibility, resolve problems, and increase efficiency; consults with City staff, management, and outside agencies; recommends and implements modifications to systems and procedures.
Assists in developing goals, objectives, policies, procedures and administrative control systems.
Manages and prepares responses and proposals for relevant grant opportunities.
Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality.
Plans, oversees, and administers assigned programs and projects; performs professional and complex administrative work in such areas as financial administration and reporting, grants, purchasing, contract administration, management analysis, public information and program evaluation.
Research, develop, write and submit grants, donations to funding sources.
Primary responsibility of working with key City staff and stakeholders to support the Citys grant program.
Identify appropriate grant opportunities; research and prepare grant proposals; outline plans, strategies, goals, and objectives.
Solicits and assists departments with grant recommendations and proposals for a wide-array of City programs.
Works with staff to allocate funding and coordinate funding deadlines; prepare reports involving grant performance, including but not limited to expenditures, activity levels, outcomes, and goals.
Assists departments with preparing grant reports and presenting these documents to City management or Council for approval.
Participates in the development, implementation, oversight and maintenance of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations.
Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations.
Plans, organizes, assigns, trains, reviews and evaluates the activities of assigned technical and administrative staff.
Serves as a liaison with employees, public, and private organizations, community groups, commissions and committees, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
Prepares and submits various City Council, commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
Maintains accurate records and files.
Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and practices of organization, administration and personnel management.
Principles and practices of budget preparation and administration.
Statistical methods and methods of graphic presentation.
Principles and practices of budgeting accounting in a municipal government.
Modern office procedures, methods and computer equipment and word processing and software applications.
Principles and procedures of financial record keeping and reporting.
Advanced technical report writing procedures and grant proposal development.
Principles, practices, and techniques of program and grant fund administration and monitoring.
Ability to:
Learn the process and structure of the City of Turlock.
Learn pertinent federal, state and local laws, codes and regulations.
Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Analyze facts and make sound recommendations.
Prepare completed staff work for oral and written communications.
Work with and control sensitive, confidential information.
Estimate and project revenues and expenditures.
Plan, initiate and complete work assignments with a minimum of direction.
Communicate clearly and concisely orally, in writing and statistical summaries with City staff, the public and representatives of various organizations.
Establish and maintain cooperative-working relationships in a team environment and with those contracted in the course work.
Utilize word processing, spreadsheet and presentation computer software in an effective and efficient manner.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Four (4) years of increasingly responsible technical, administrative or analytical experience in a public agency.
Training:
Equivalent to a bachelors degree in business, public administration, or a closely related field.
License:
Possession of and the ability to maintain an appropriate, valid California Drivers License as a condition of continued employment.
ADDITIONAL INFORMATION:
Physical Conditions:
Maintain the following physical abilities: see well enough to read instructions, read fine print, view computer screen, operate vehicles and equipment; hear well enough to converse on the telephone, on the radio and in person, assist customers and program supplies and equipment; use of hands and fingers for use of computer keyboard, copy machine, filing, writing, drive equipment and answering telephones; tolerate extreme fluctuation in temperature while performing essential functions and be able to lift equipment as necessary.