Job Descriptions

DEFINITION

Under general supervision, performs office and analytical duties, including budget analysis; budget process coordination; administrative support; conducting research, statistical, and other analytical work; and supporting purchasing, project management, and other functional areas.

This classification is assigned to the Turlock City Employees Association bargaining unit for labor relations purposes and is subject to overtime assignments.

DISTINGUISHING CHARACTERISTICS

The Fire Operations Support Analyst is a journey-level non-sworn classification with a focus on budgeting, purchasing, and the general business administration of the Fire Department.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by a Fire Chief or designee.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE

FOLLOWING:

• Prepare, coordinate, and analyze departmental budget; assist with the planning and coordination of the budgetary and fiscal control processes; project revenue and expenditures; develop proformas; recommend budget augmentations and transfers; collaborate with City Finance and represent departmental interests in fiscal matters.
• Maintain accurate records of department revenue and expenditures for operations budgets and special funds.
• Investigate, analyze, develop, and prepare special studies or projects; prepare research and analytical reports.
• Coordinate the departmental purchasing function including vendor development, specification development, solicitation of bids, cost evaluations, contracts, and purchase orders, and assist in the preparation of committee or council reports.
• Process the department’s accounts payable and accounts receivable; process and track procurement card usage.
• Coordinate the management of fiscal records.
• Coordinate the development and administration of grants, coordinate the fiscal monitoring and reporting for grants, contracts, and agreements; coordinate billing for services provided; seek new grant opportunities.
• Coordinate, prepare, and maintain record of documents necessary for presentation to the Turlock City Council.
• Prepare, process, and monitor documents and data relative to the departmental payroll including accruals, benefits and specialty pay.
• Provide technical communications assistance to department staff and troubleshoot concerns.
• Perform departmental administrative duties as assigned.
• Perform related duties as assigned.

QUALIFICATIONS:

Knowledge of:

• Principles and practices of public and business administration.
• Financial, statistical, and comparative analysis techniques.
• Principles and practices of budget preparation and administration.
• Modern office procedures, methods, and computer equipment.
• Principles and procedures of financial records keeping and reporting.
• Technical report writing procedures and grant proposal development.
• Principles and practices of purchasing.
• Principles of project management.
• Administrative research techniques, sources, and availability of information.
• Methods and techniques of design for informational materials such as flyers, brochures, and visual displays.
• Techniques for effectively organizing and managing multiple schedules and projects.
• Application of various labor agreements relative to payroll processing.
• Computer software programs required to perform job duties including word processing, presentation programs and data analytics.

Ability to:

• Learn the process and structure of City and departments.
• Learn applicable Federal, State, and local laws, codes, and regulations.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Analyze facts and make sound recommendations.
• Prepare completed staff work for oral and written communication.
• Plan, initiate and complete work assignments with minimal direction.
• Communicate clearly and concisely, both orally and in writing.
• Use and operate a personal computer with a variety of software.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Represent the City and the Department in a variety of situations.

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Two years of increasingly responsible administrative and analytical experience in public or business administration, fiscal management, purchasing coordination, project management, or a related field. Municipal government experience is desirable.

Education:

Possession of an associate degree from an accredited institution in public or business administration or a related field is required. A bachelor’s degree is highly desirable.

License:

Possession of an appropriate, valid California driver’s license at the time of appointment, to be maintained as a condition of continued employment.

ADDITIONAL INFORMATION:

Physical Conditions:

Maintain the following physical abilities: see well enough to read instructions; read fine print and view computer screens; hear well enough to converse on the telephone and in person; use of hands and fingers for use of computer keyboard, filing, writing and answering telephone; capable of clear speech; able to lift and carry objects weighing up to 40 pounds; climb stairs and ladders; stamina to work long hours and attend night meetings.